How to conduct a good project meeting?

September 8, 2017 by  

Group of business people working at office

It is important to understand that meetings cost the company money as it is time each participant/ employee can spend on other work commitments. Therefore, organizing successful meetings should be every meeting facilitator’s goal. Here are some tips on how to make your meetings productive and well worth everyone’s time.

Prepare in advance – Plan ahead and have a clear idea of what will be discussed. Assign tasks and ask participants to bring in information that will be important for the meeting.

Have a detailed agenda – A well-planned agenda will keep the meeting flowing and help make decisions happen. An agenda will also keep your meeting on track and help participants focus on what is important.

Stick to the schedule – To ensure you have good attendance and a great reputation as a good meeting facilitator always stick to the agenda and don’t go over time.

Don’t cancel – If you have scheduled a weekly meeting and have a busy day, keep the meeting short but don’t cancel it. If you cancel a meeting, participants will start to think that the meeting is not necessary and can be considered as optional.

Stay on topic – Remember that staying on topic is important because it will help the meeting gain momentum and be a productive use of everyone’s time.

Written by Lyle Charles. The firm has a long list of experienced, qualified construction experts and will help you select the best construction claims consultant for your case.

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